Organizing CrisisCamp

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Contents

6 Steps to Organizing a CrisisCamp

  1. You are a convener and want to bring people together to help your local community to be better prepared and create cool projects that can help them use technology resources and people skills that are already existing in your local community - then you want to create a CrisisCamp! Sign up your camp via this link Please take some time to read over the CrisisCamp Code of Conduct
  2. Create a core team, you'll be more successful - promise! CrisisCamp works best when 3-4 people work together in a core group to organize and prepare for the event.
  3. Find a location that has great Wi-Fi. Ask local universities, colleges, community centers or even companies
  4. Schedule your camp on a Saturday. It's the day that works best. The hours should be something like 9-5. You can always add a location for a happy hour where people can continue their conversations after the event.
  5. Get People Registered! We recommend the use of online registration. We like Eventbrite to handle CrisisCamp registration.
  6. Promote your event - Get the world out! Get Twitter, Facebook Crazy. Share as much as you can.

What Your Can Bring In Your CrisisCamp Kit

  • Kindness and a willingness to help
  • Sharpies
  • Blue tape (for taping things up with an easy peel away)
  • Scissors
  • Nametags (have the participants have their name & twitter address)
  • Stickie notes (small squares)
  • Large Stickie notes - for the board
  • Power strips, a few extension cords
  • Your laptop
  • A projector if you have one (not necessary)
  • Sodas, Water (for lunch)
  • Paper plates, napkins (if the pizza place doesn't have them)

Logos & Presentation Backgrounds

  • Here is a repository of CrisisCamp JPG Logo and the CrisisCamp EPS File
  • You can add your city name in (x) font on the logo.
  • Use CrisisCamp Slide Deck Template via Slideshare here

Guidance on Branding

  • CrisisCamp logos anyone can use however it cannot be connected with or affiliated with another brand.
  • If you grab CrisisCamp city social media destinations. Think about the long term connections with that. We have experiences of cities creating one camp but now they own the Twitter account for that
  • More Branding Guidance

Guidance on Media

  • CrisisCamps should use social media and blogs to get the word out. CrisisCamp does not create press releases to solicit media coverage.
  • If media calls, there should be one person who is the point person on media. Speak to what you are doing there.
  • CrisisCamper will not speak for other Camps or for CrisisCommons.
  • More guidance see Media

Guidance on Code Development

  • Code created at CrisisCamp events are free and open source software.
  • Any code generated at a CrisisCamp must be logged into the CrisisCommons GitHub.
  • Volunteers should not contribute to or work with proprietary code of any kind. All code committed will be under an open source license.
  • Volunteers will not be solicited in any way to contribute to or use any kind of proprietary code.
  • Volunteers should not use their "work tools or code" to contribute to CrisisCamp projects.

Guidance on Content Management

  • CrisisCamp content - all content - is expected to be free and open to the public via Creative Commons. This includes video and discussion derivatives.

Guidance on Money

  • First, we believe (and know) you don't need money to create a CrisisCamp
  • CrisisCamp organizers should only accept in-kind support such as food, location and Wi-Fi. Finding free space is usually pretty easy. Regarding food sponsorship, you can always order pizza and have everyone chip in a few dollars to cover the cost. For breakfast you can ask participants to bring a bag of bagels and a "Traveler" coffee jug. We have had CrisisCamps all over the world which can cost less than $50 to put on (water, nametags)
  • Cash or any kind of financial benefit is not accepted at CrisisCamp
  • CrisisCamp events should not promote fundraising of specific organizations
  • CrisisCamp should not be incorporated into a financial or legal entity

Guidance on CrisisCamp Ownership

  • No one owns one particular city or space. As a community we hope that people work together within their city. This is why we created a CrisisCamp Directory so you can find CrisisCamp Alumni who have created a camp in your town or near you. As a courtesy you should reach out to them to coordinate your efforts. You would want the same in return right? CrisisCamp is all about being collaborative.

Rules of the Road

  • All participants and organizers shall abide by the CrisisCamp Code of Conduct
  • CrisisCamp core is about collaboration. We expect people to be positive and collaborative.
  • CrisisCamp knows no boundaries or political affiliation. We expect people refrain from geopolitical references. Everyone is equal. No country is better or worst than any others. CrisisCamp works at the local level. All disasters are local.
  • CrisisCamp organizers seeking to support a crisis event must reach to CrisisCommons to collaborate. They must work in collaboration with other countries who seek to support a crisis effort. Actions must be in accordance to the CrisisCommons Incident Management Plan (to be released in June 2011).
  • CrisisCamp is not an activist organization. We expect organizers to provide a neutral apolitical nurturing environment. CrisisCamp does not support political activism efforts.
  • CrisisCamp events are free and open to the public.
  • Conversations held at CrisisCamp are on the record, unless a participant (before they speak) invokes Chatham House rules
  • CrisisCamp will have one room only (if that) dedicated to vendor based pitches/discussions.
  • CrisisCamp organizers will not public link to or endorse any product, software or event of any kind.
  • CrisisCamp should be organized by volunteers, not by companies for demonstration projects. Corporate presentations should be limited to one breakout room all day so folks know its a "Vendor Room."
  • CrisisCampers should not accept the use of proprietary software or hardware from any vendor for any length of time, including temporary guest licenses.
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